Disadvantages of alphabetical classification of files.
Alphabetical filing system advantages and disadvantages.
Advantages of alphanumeric filing.
Suitable for large offices having a large number of files and folders.
The disadvantages of alphabetical filing are given below.
In this filing alphabetical index is required.
This article looks at alphabetical filing.
Alphabetical numeric and alphanumeric.
In addition you can separate each type of filing system into subgroups.
Alphabetical method of filing leads to confusion and congestion if there is a common name.
The most common type of filing system used is an alphabetical system.
Filing systems offer advantages and disadvantages to office settings.
Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.
It requires a lot of time to find papers and thus hinders the speed of operation.
Before putting the files into alphabetical order you have to decide what will be the designator of the file.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on.
In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
Alphabetical filing has several advantages.
B the staff should be able to learn and become comfortable with the system in a timely manner.
Files are organised by surname and further broken down by first name.
It is an indirect method of classification of filing.
Numeric systems are evaluated in other articles.
Papers may be misfiled due to misspelling of names.
Alphabetical filing is one method of managing medical records.
It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system.
While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages.
It includes name address phone number subject and other information along with file number.
Filing and classification systems fall into three main types.
Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified.
Most companies use traditional filing systems where paper documents are filed in filing cabinets.
